Business Tip of the Week: Overcome Email Overload
Provided by Microsoft - August 7, 2012Email is one of the quickest and most efficient forms of communication, but what happens when hundreds of messages overwhelm your Inbox? Don't let your emails control you. Instead, learn how to organize your Inbox with these quick and simple tips!
Conversation View: The Microsoft program, Outlook 2010, helps to free up your Inbox by displaying messages as threaded conversations grouped by the subject line. Click the View tab and select Show as Conversations.
Ignore, Clean Up: Send entire conversations to the Deleted Items folder. In Outlook, select the conversation, click the Home tab and then click Ignore. Instantly remove redundant messages by clicking the Home tab and then clicking Clean Up.
Find Related Messages: Quickly find related messages by conversation or sender by right-clicking the message and clicking Find Related.
Categories, Flags: Apply customizable color-coded categories to messages, calendar items, contacts, and tasks to keep them organized. Apply flags to prompt for follow-up. Simply right-click the message and click Categorize OR Follow-up.
Add to Contacts: Add a sender or recipient to a contact right from your email message. Right-click the name and click Add to Outlook Contacts.
Quick Steps: Quick steps automate common or repetitive tasks. Click the message, click the Home tab, and then click one of the preset Quick Steps OR click the arrow in the Quick Steps group to create a new Quick Step.
Print Partial Messages: With Outlook 2010, don't worry about printing a full email message. Click the File tab, click Print, and click Print Options to set the print range.
